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Here’s the place where you’ll find all the document templates Sarah has developed over the course of her celebrant career (and even some from Josh!), in Word format so you can download them and vary them to fit with your own business. Let us know if you have any questions on a specific template, or if there’s anything not here that you’d like to see!

Please note your purchase of these templates buys you a licence to use and modify the template in your own celebrant business, not to share the template with other celebrants or celebrancy students. If someone asks you where you got your great template, we’d appreciate it if you could send them our way!

Victorian BDM RIO Tutorial

I’ve put together a step by step video showing you how to register a marriage using BDM RIO, and you’ll also receive a transcript to refer to. The system isn’t the most user friendly in the world, and the help products provided by BDM are a bit lacking in detail, so hopefully this will help anyone struggling with how to register a marriage in Victoria.

Please note this video and its transcript are not endorsed by BDM; I’m simply sharing my knowledge from using the system.

When you purchase this item, you will be emailed with a PDF file to download. Within that file will be the link to the video to watch, as well as the transcript of the video for those of you who prefer to learn by reading than watching πŸ™‚

$20.00 – Purchase BDM RIO Tutorial Includes 0% tax

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Wedding Checklist 

This is the checklist I developed when I started as a celebrant, including:

  • two pages of tasks split into the chronological stages of working on a wedding (including initial contact, booking confirmation, meeting 1, drafting the ceremony script, meeting 2, rehearsal, printing the documentation, equipment to pack, and post-wedding)
  • a checkbox for each task to tick off that it’s complete
  • a note of whose responsibility the task is (celebrant, couple, or everyone)
  • space to write the date the task was completed.
  • a page containing tables to record mileage and expenses related to the specific job.

As it’s in Word format you can delete or add any rows you’d like, and change the wording of the tasks if you want. It’s yours to do with as you please!

$10.00 – Purchase Wedding Checklist Includes 0% tax

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Wedding Booking Form

This is the full wedding booking form I developed when I started as a celebrant (with quite a few changes as my understanding of what I needed to collect has evolved), comprising 8 pages of tables to record information about all aspects of the wedding, including:

  • contact details of both parties
  • ceremony date, time, venue details
  • guest details and numbers
  • lead source
  • other suppliers
  • fees and payments
  • meeting and rehearsal dates, times and venues
  • parties’ acceptance of the ceremony wording and confirmation of spelling and details for documentation
  • checklist to ensure all required documentation has been completed and sighted
  • details of both parties’ attendants, witnesses, and other important guests
  • ceremony design, in line with the different sections of the Ceremony Builder Booklet

As it’s in Word format you can delete or add any rows you’d like, and change the wording of the questions asked if you want. It’s yours to do with as you please!

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Ceremony Builder Booklet

I’ve written about my Ceremony Builder Booklet in depth, but basically it’s 34 pages of information and ideas for couples to choose from when designing their ceremonies. It has bits highlighted where you should update them to be in line with your specific circumstances, but other than that it’s exactly what I give my couples!

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Wedding Couple Questionnaire

This is the questionnaire I ask my couples to complete if they want me to tell their story during their ceremony. I prefer it if they fill it in separately (i.e. one each) but sometimes they just do it together, and that’s totally fine too! It gives me great info to work with to create their ceremony story πŸ™‚ 

$5.00 – Purchase Includes 0% tax

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Letter of support for a Prospective Marriage Visa

This is the letter required by couples who are applying for a Prospective Marriage Visa. I’ve written about it and the entire PMV process at length. The text needs to go on your letter head and of course include your contact information, but other than that it’s ready to go!

$5.00 – Purchase PMV Letter Includes 0% tax

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Email to a party who has not signed the NOIM

This is the email I use when I receive a NOIM signed by only one party; I email the other party to confirm they are aware of the marriage and happy to go ahead (that’s how they give notice) and to confirm any missing information for the NOIM. I use this often with my Prospective Marriage Visa clients, but it’s also useful if one party is simply interstate or overseas and not available to sign the NOIM at the same time as the first party. 

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Letter of support for a shortening of time

This is the letter required by a couple who are applying for a shortening of the one month’s notice period. I’ve written about this process at length. The text needs to go on your letter head and of course include your contact information, but other than that it’s ready to go!

$5.00 – Purchase Shortening Letter Includes 0% tax

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Email to request BDM to transfer a NOIM

This is the email I send to BDM if a couple have come to me after lodging their NOIM with the Marriage Registry. I’ve written about this process at length.

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Funeral Booking Form

My funeral booking form has evolved a lot since I first started as a celebrant. As I’ve learnt more about what information I needed to collect from families, I added new questions and sections to my form. This download is the current version I use. It comprises 6 pages of tables to record information about the funeral, including:

  • details of the deceased
  • details of the main contact within the family
  • date, time and address for the family meeting
  • details of the funeral director
  • details of all events: ceremony, burial if included, refreshments
  • information about ancillary items the family will be including, such as order of service booklets, slideshows and music
  • special requests about the ceremony design
  • family details
  • detailed questionnaire for building a eulogy

As it’s in Word format you can delete or add any rows you’d like, and change the wording of the questions asked if you want. It’s yours to do with as you please!

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Funeral Run Sheet

This is a template for the document I hand to whoever is looking after the audio visual aspects at a funeral ceremony. Depending on the venue and the situation, it could be the funeral conductor, a chapel attendant, or someone the family has hired for the occasion. It’s one thing for the AV person to follow the order of service booklet, but this template provides the last words I’m going to say before music or a slideshow has to be played, as well as coffin committal instructions for the end of a ceremony, so it’s much more user friendly for the AV person. I’ve had numerous chapel attendants say “why can’t all celebrants be as organised as you are?” Download this template and you too could be super organised!

$5.00 – Purchase Funeral Run Sheet Includes 0% tax

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Statutory Declaration for different signatures

I don’t know what happens in other states, but in Victoria the staff at BDM look at the signatures of the parties on all documents very carefully, and if they don’t match up, the have the celebrant get the party to sign a statutory declaration that they did indeed sign both documents, and provide examples of the signatures they used. This is the statutory declaration template I’ve drawn up for when this circumstance occurs, and it’s been accepted by BDM in Victoria with no issues.

$5.00 – Purchase Includes 0% tax

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Statutory Declaration for date and place of birth

As we all know, in exceptional circumstances (where a party is absolutely unable to access a birth certificate or a passport) we can accept a statutory declaration for evidence of the party’s date and place of birth. This stat dec also needs to include some other information, and this is the template I’ve put together for this situation. It’s been accepted by Victorian BDM in the past with no issues.

$5.00 – Purchase Includes 0% tax

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