It’s time to wean ourselves off this teat

The most popular question I’m asked in person by my wedding industry colleagues, and here on the Celebrant Institute, is which website do I advertise on or which directory do I list in that works?

Somewhere along the way, wedding vendors have gotten really comfortable being fed off the teat of wedding blogs, directories, websites, and magazines.

read more

Written to elicit a response

This episode we chat about our inclusion at meetings with MLCS and celebrant associations, a cap on celebrant numbers, the survey re OPD and new celebrant applications, the new rules around celebrant obligations in an online environment, and children at weddings.

read more

How to say the monitum with warmth

Tracey asks: I’d really love some input about how/where in the ceremony you would say the Monitum. In amongst all the beautiful ‘love’ words it can feel a bit cold and clinical. I’m yet to find a way to bring it into the ceremony without it sounding a bit like an announcement! I feel pretty ok with writing sections of a ceremony. Tying them together is the tricky part for me!

read more

Giving the couple a copy of their NOIM

I have completed a NOIM with a bride for a ceremony next year, the groom lives in the USA and they are submitting a prospective marriage visa application. When signing the NOIM with the bride I provided a letter of support but she also wanted a copy of the NOIM for her lawyer. I said I wasn’t able to provide this and the letter should be enough (I have done a few of these now and no other couple have asked for it and visas have been processed). I double checked this with some other celebrants at the time as I was sure we were not supposed to pass on copies of the NOIM to anyone and they agreed, do not pass it on. Anyway today the lawyer called me asking for the NOIM again. I advised the same thing and she was super nice about it but said in 5 years I am the only celebrant to have ever said no…………. SO am I wrong or is she wrong? I don’t want to hinder their visa application in any way but I also want to follow our rules!

read more

Wedding location on the marriage paperwork

I am doing a backyard wedding next week (the couple have changed their mind at the last minute) so do I need to put their street address as the location, along with the town and state? I can’t find any guidance in the Guidelines about how nailed down the location has to be but I remember in my Cert IV that I had to write location as well as town and state.

read more

The survey about OPD and the new celebrant application process

Okay here it is, my promised analysis on the survey that the Marriage Law and Celebrants Section (MLCS) sent to all celebrants today. Before I jump in, I just want to reiterate how incredibly important it is that as many celebrants as possible respond to this survey. We don’t get many opportunities to have a say on how the celebrant program is run, and we should take them when they are offered. Please, please, please think carefully about each question, but definitely respond!

read more

High pitched squeak out of the speaker system

Thanks very much for your helpful article about PA system recommendations. I hope Bose & Sennheiser are kind to you! I upgraded to both recommended items & during testing at home & at a venue it worked perfectly, but once the ceremony started there was some audio issues; couple of those high pitches squeaks and I think a bit of cutting out. It wasn’t a disaster but also wasn’t great, and I’d like my audio to be as good as poss so just trying to figure it out before the next ceremony.

read more

How to use two Bose S1 speakers in a wedding ceremony

Sophie asks: “After a beach ceremony last weekend I vowed to never lug my massive speaker around again – its ridiculously heavy, I’m pregnant, plus sand = a terrible time. I loved your set-up at the conference and def did not write enough notes at that time about what was going on. Bose S1 Pro, check. If I go with 2 speakers like you had do they have to be connected with a cable? I don’t think yours did but some audio store people are telling me I’d have to? I’m not too tech savvy but have reasonable intelligence so I know I can work it all out when I get going. Ideally I’d like 2 speakers playing all audio at once – me speaking through a headset (something decent Rode or the like), couples into a handheld (Senheiser right?) and music played through Bluetooth. This is pretty much what I’ve told the few places I’ve approached so far but then it gets complicated quick when they’re talking to me about mixers and cables etc etc and I’m lost. Any quick and not too laborious help??

read more

Are we finished being angry at Glenn yet?

This episode is pretty wide ranging, as I guess most of our chats are - we talk about the Celebrant Institute's first year and all the awesome stuff we're doing, reactions to Glenn Mackay's appearance on our last episode, and the Coalition of Celebrant Associations...

read more

Josh’s plan for posting on social media

When I post on social media, I’ve got one plan in mind. Not to sell, not to do a deal, not to whinge or complain. I want to be known. So when people that like me make a decision about a celebrant, I’m who they think of. When I saw this recent meme about the mortifying ordeal of being known and loved it resonated with me so much I had to work it into a talk for our recent conference.

read more

Three reasons your celebrant website should be secure

As you’re viewing this blog post you’ll note that in the URL bar, the part where you type the blah blah blah dot com bit, next to the domain name ‘celebrant.institute’ you’ll see a little padlock 🔓 icon that is a sign that this website is communicating with your web browser securely. If you share any information with this website, by logging in, making a comment, typing in a credit card number, or even just reading blog posts, that content is all secure. Running a secure website today is not only popular and a good look, but it is important for your brand identity and your search engine optimisation. As an example, here’s a screenshot of a website I visited today and I was surprised how negatively I felt about the brand knowing that they had not installed an SSL certificate on their website and made it a secure connection.

read more

How to be a wedding reception MC

The art of MCing a wedding reception is definitely one most celebrants could master, but it’s a little different to being a marriage celebrant, so here’s master MC, Glenn Mackay, of G&M Event Group at the 2019 conference on how to perfect the art.

If you’re looking for more from Glenn he was a guest on the Celebrant Talk Show on a totally different subject, listen here.

read more

Registering Australian marriages overseas

Just wanting some advice on how you inform couples on how to register their marriages aboard? E.g  A Scottish couple marry here, and ask you how they register their marriage in Scotland. I understand they need to have the Original Marriage Certificate apostille stamped, before their government will recognize it as a true document, however where can they get this done? The Australian Embassy in their country or??

read more

Marrying in your birth name after changing your name by marriage

I have a bride that is divorced but still goes by her previous spouse’s surname. In regards to moving forward and taking on the new spouses name – does she have to go through any special process or will she just go to her organisations and show her divorce cert, and new marriage certificate to change to her new surname? In regards to the paperwork NOIM etc – if she shows me her birth certificate, but a passport/drivers licence with her previous married surname – as long as I’m satisfied that it is the same person, and she is who she says she is, does it matter? And i fill out the documentation with her maiden name?

read more

$6 Dollar Breakfast!

After dropping my car off to be serviced this morning I hit the local cafe strip to find a breakfast befitting of someone wanting to sit in a cafe for breakfast and a coffee while answering emails and writing blog posts. The first cafe was offering a $6 breakfast, and...

read more

Ladies And Gentlemen, And Everyone Else!

Today on the podcast we're super lucky to be joined by Glenn Mackay, who is an award-winning wedding MC and DJ in SE Queensland. He's seen hundreds of wedding ceremonies while he's been playing the ceremony music, and we're delighted to have him talk to us about his...

read more

Sally’s dilemma is our dilemma

Sally is a video maker who Bernadette Jiwa writes about here: What most clients pay Sally for—the deliverable, is that five minutes of video footage. But what Sally dreams of doing and being paid for is finding stories worth telling. It’s easier for Sally to sell the...

read more

Why people hire the mediocre celebrant instead of you

If you want people to appreciate that what you offer is better, that what you offer is actually good, the market needs to have more actually good businesses in it. It seems like you should be able to stand apart by being good when surrounded by a sea of mediocrity, but real life rarely works that way. If you want people to appreciate that what you offer is better, that what you offer is actually good, the market needs to have more actually good businesses in it. It seems like you should be able to stand apart by being good when surrounded by a sea of mediocrity, but real life rarely works that way.

read more

Non-refundable refund demanded

Veronica asks: I know where you stand on refunds. Yesterday, I had a bride who cancelled her November wedding due to the relationship splitting, texting me nasty abuse and demanding the clearly stated non-refundable booking fee. It’s stated on my invoice &...

read more

Five easy SEO hacks you can do that are driven by research

Everyone knows a guy who knows a guy who can get you on the front page of Google. I’d argue that you might not want to be on the front page of Google for everything, but it doesn’t hurt for the right people to be able to find you.

In this article I’m not going to add to the SEO noise, you can read a million articles about SEO practises and there are even more people willing to take your cash to make it work for you.

But if you don’t mind kicking around the shed that is your website, here’s a check list of things you can change or improve on, and they’re backed up with good research. As opposed to the standard old wives tale SEO advice that most people’s parent’s next-door neighbours are dishing out.

read more

What does Queensland BDM email people after their marriage is registered?

I’ve been telling couples that after their marriage ceremony the Queensland Births, Deaths, and Marriages will email them with “an opportunity to order their marriage certificate” but I had not actually seen one of those emails yet. I’m guessing you hadn’t either.

So here’s what the Qld BDM emails after you register a marriage online with them:

read more

Sharing ceremony content

Jeff asks: I share my ceremonies with my couples using Google Docs. Every once in awhile I have a venue coordinator or wedding planner request access to the document, to which I normally deny access by kindly emailing them directly asking if I can help them out with anything specific. I kind of feel like there’s no reason for them to need to see the ceremony or have access, especially if it’s a venue I’ve been at a bunch of times. I would never request access to their day-of timeline they’ve created, that’s their business…

read more

Who are the wedding awards for?

I’m sitting in a cafe in Queenstown sitting next to a table of people I don’t recognise, but judging by their conversation, they’re actresses from the USA who have varying thoughts about the Tony Awards. One of the girls said something that resonated with a recent...

read more

Your priorities are visible

Some emails get quick replies from me, others have to wait a week. Sometimes I’ll go a few days without posting on social media, but I haven’t missed a wedding yet. I have a simple set of priorities in my life. My family, Britt and Luna, are first. Second is a marriage ceremony, third is my friendships and wider community and family. Fourth is sales and marketing, and replying to enquiries. Fifth is the admin side of the business, and sixth is tidying up my office.

read more

Victorian BDM RIO Tutorial – Updated

I've re-recorded the video tutorial I made on BDM RIO earlier this year, because since March the BDM team have made lots of changes to the way the system is laid out and some of the functions. You can purchase the tutorial here: [purchase_link id="1195"...

read more

Shut down the myths around getting married and hiring a celebrant

I’m flying to Europe soon and I’ve put in for a first class upgrade. On Qantas you can apply for an upgrade and it costs you thousands of frequent flyer points. That’s how you fly first class, either that or you pony up the cash for it. In the history of flying the smallest handful of people have been upgraded to first class on a whim.

But if you talk to most people that don’t fly that often they will share the myth that if you are dressed well, looking sharp, feeling pretty, and you are nice to the check-in staff, the boarding staff, and the cabin crew, that you will hopefully be chosen for an upgrade.

That’s the problem with the areas of life that we don’t touch on often, they’re filled with mystery and intrigue …

read more

Simplify your celebrancy practice

In the chaotic and wild adventure that planning and hosting a wedding is I always try to remain a calm, cool, friendly face to my couples. This sounds like a great idea, but you need systems and processes to allow yourself to be that cool and calm.

I was inspired recently by Hans Hofmann, the artist, who talked about simplicity as “The ability to simplify means to eliminate the unnecessary so that the necessary may speak.” …

read more

Would you follow you?

Would you follow yourself on social media? If you saw that a friend of yours commented on one of your posts so it floated up to your news feed, and you clicked through to your profile, would you follow it?

read more

An example of finding your ‘Almost Nobody’

In a post yesterday I described the hard work of finding your ‘Almost Nobody’. This, I argue, is your life’s work, and something that will forever be changing. A good example of me doing that work in my own business is by filtering out the ‘Everybody’ and making room for the ‘Almost Nobody’ to feel comfortable on my social media.

read more

How to leave a celebrant association

A few recent conversations with celebrants on social media have prompted me to the question: what is membership in a celebrant association for? Traditionally the associations lobbied the Attorney-General’s office, and the BDMs of each state, on our behalf – but that role has diminished seriously in recent years, with individual celebrants getting more done than an association has …

read more

How value is really created

Stop talking, ask questions and listen, and you’ll learn about them. In order to think like your customer, you must focus on your customer. Your customer could be a prospect, an existing client, a boss, a co-worker, a friend or family member. Your desire should be to create value for your customer, not just to communicate information about you (or just talk about yourself), your company, products and services, and therefore you need to have walked in their shoes. Before you make your value pitch (in whatever form that takes), a prerequisite is having a deep sense of what your customer values.

read more

Tips for a first-time funeral celebrant

I get a lot of marriage celebrants contacting me after they’ve been asked to do their first funeral, asking for advice, information and templates. I thought I’d put all my tips in one place in the hopes that some of you might benefit from them!

read more

Talking ‘Inside Baseball’

“Inside baseball” is one of my favourite Americanisms, it’s a figurative adjective meaning the details are appreciated by only a small group of insiders or aficionados. It usually refers to a detail-oriented approach to the minutiae of a subject, which requires such a specific knowledge about what is being discussed that the nuances are not understood or appreciated by outsiders.

read more

What should I do at a wedding expo?

Hi, I am a new country celebrant with three weddings booked late this year, early next year but none performed so far. I am attending a wedding expo soon ( in the country) and am not sure what to do. I have collaborated with a supplier to use an arbor, have my logo enlarged to easel size and have business cards. But wondering what else I need. I dont have photos of me officiating yet obviously. What information type material should I have with me, what questions do you usually get asked, do I just stand there and smile, “have chockies to reel them in”? Please help!!

read more

The emotional bit, with Vickie Musni

A special guest, Vickie Musni personality trainer, on the podcast this week to talk about the upcoming Celebrant Institute conference where she's talking plus hosting a workshop on how personalities work themselves into your business. Get your tickets to the...

read more

Can we marry people on the water or in the air in Australia?

Elle asks: I have a wedding where I am marrying the couple on a boat, we are all going to get on and cruise for 10mins until the couple get a feeling like yep lets pull up here and then I will do their ceremony, then the boat will carry on for couple of hours whilst everyone has drinks, food and watches the sunset. So in regard to Location of marriage on paperwork, NOIM and Marriage Docs as I won’t know the coordinates until we literally pull up, do I just write the coordinates in quickly before I call everyone in to kick ceremony off or can I fill when we go to sign docs? And am I just writing the coordinates, or do I need to put the boats name also?

read more

Money, money, money

In this episode we discuss being a full-time celebrant, off the back of the results of the annual CoCA celebrant survey and a subsequent article on the ABC FNQ website, plus we talk all things Celebrant Institute conference!

read more

How to make a great ceremony without a rehearsal

Tori asks: I would really love to hear from you both (knowing that you prefer rehearsals Sarah, and you don’t tend to do them Josh), what is your approach to ensuring a ceremony runs as smoothly as possible and flows well when couples elect not to have a rehersal? As a new celebrant with just two ceremonies under my belt, I noticed a real difference between the first ceremony which had a rehearsal (with all the bridesmaids and groomsmen), and the second when the couple were quite adamant they preferred to go with the flow on the day. How do you go about still ensuring everyone involved feels comfortable and knows where to stand/where to move to during the ceremony when there is no rehearsal? I had a ‘talk through’ with my rehearsal-free couple and explained a few points to brief their bridesmaids/groomsmen with, but I don’t think this occurred as on the day I could some of the bridesmaids in particular were visibly confused/looked a little uncomfortable not knowing what they were doing. Any tips would be appreciated! Thanks 🙂 Tori

read more

Firing a couple

A celebrant friend has been going back and forth with a couple who want a celebrant that’s not her. Maybe they’ve been on the blogs and Pinterest and they’ve decided that this is how you deal with a celebrant, or maybe their friends and family have told them how to act this way, regardless, they are taking themselves on a different customer journey to the one my friend would normally take her couples on.

Today she asks, “should I fire them?”

read more

God bless the Facebook Groups

Hello again everyone! Today Josh and Sarah are actually recording this from the same room! Amazing and awesome. We had a bunch of topics we planned to talk about, but instead it appears we ended up talking about the importance and difficulty of language for almost an...

read more

Change of name by marriage and the NOIM

Some of you may recall this little rant I went on after the updated Guidelines were released last year: "Change of name by marriage: A party who has changed their name by marriage, and retained their previous spouse's surname, must record that surname on the NOIM."...

read more

Taking over a wedding from another celebrant

“A local celebuddy and I have recently been chatting about being a primary back-up celebrant for each other. As a fairly new celebrant, it got me wondering how other people manage replacements when you have to cancel at short notice (or even on the day). Do you ask the new celebrant to use your script (even if it’s very much in ‘your’ voice)? How do you divide payment? Do you partially/fully refund the couple because you’ve not completely fulfilled the contract? What if you’re in a car accident on the way to the ceremony and you have all the paperwork on you?”

read more

Dealing with nerves and stage fright

Cass asks: My question is more of a concern. I already have full time work in the theatre so celebrancy for me was more of a service I wanted to provide for friends and family. I think celebrating love is one of the most beautiful and important things we can do as a society and for me it has always been about the intimacy of the couple. I used to be quite a confident public speaker when I was in high school but now I’m almost 30 I feel absolute terror at the thought of performing such an important task in front of potentially hundreds of people. I know the day is obviously about the couple and not me but I don’t want my nerves to interfere with their special moment. Do you have advice (apart from practice) to combat serious stage fright?

read more

Witnessing the NOIM: how much information is required?

Lauren asks: “I got this question from my bride and I’m second guessing myself! ‘Went up to the police station on Sunday and got this signed, but I just wanted to check before I send you the original…in the qualification section, is it fine that it just says police officer? I only realised when looking at it later that there is no section for the witness’ name or identification number or anything, so hoping this is ok!’

read more

You gotta know when to fold ’em

Hello everyone, and thanks for bearing with us since December! As always, we love being in your ears, and here we are again with another episode of the Celebrant Talk Show Podcast 🙂 This episode we chat about:Sarah’s Cert IV training and how it works Marriage Celebrants Matters Autumn newsletterVIC BDM RIOThe Frustrated StateHow to go full-time as a celebrant

read more

What do celebrants legally have to say?

Kelly asks: What do we legally have to say? Just read guidelines and act section 45/46 and I’m reading we only need to say monitum and a couple the legal vow. I read/was trained that we have to introduce ourselves as the celebrant with the lucky job of marrying the shit outta the couple before us…but do we actually have to? I’m looking at making my intro less formal and hoping I’ve read it right.

read more

VIC BDM RIO: everything I know

As anyone who’s reading this will be aware, the rollout of the Victorian BDM’s new online registration system, Registry Information Online (aka RIO) has been less than smooth. As I write this I’m locked in a text conversation with our very own Josh; he’s the techiest person I know and even he’s confused. Things that work one day don’t seem to work the next; you ring the helpdesk and get a “solution” that is really just them fiddling around until it suddenly works for no good reason, etc etc etc.

read more

Victorian BDM RIO tutorial

Let’s face it, the new BDM online registration system implementation has not had the smoothest roll-out in the history of tech roll-outs. It’s certainly not a particularly intuitive, user-friendly system, and I’m disappointed at the number of issues with it. However I also know BDM are working really hard to rectify the issues as soon as possible.

read more

How a real celebrant should read the Guidelines, and other thoughts on marriage celebrancy

The recent post on sighting ID included some powerful language from the Attorney-General’s office:The Guidelines on the Marriage Act 1961 for authorised celebrants is issued to assist celebrants to comply with the Marriage Act and Regulations. Ultimately it is up to the celebrant to comply with all of the requirements of the Act. I appreciate that some of the language used in the Guidelines is of a directive nature, rather than of best practice nature.Commonwealth Attorney-General’s Marriage Celebrants Section

read more

A massive change to how marriage celebrants can sight ID

For the past six months I have been pursuing a line of inquiry with the Attorney-General’s office Marriage Celebrants Section over the line in the Guidelines section 4.4.2: It is not acceptable for a celebrant to accept a NOIM and/or supporting documents via videoconferencing services such as Skype. Actual documentation must be received by the celebrant.

read more

How to tell an enquiry “It’s not you, it’s me”

Tenielle asks: Hey guys, I’m hoping you can lend me some advice or wording to send to a couple. Met with them on Saturday and whilst they are lovely, the vibe was NOT there. Conversation was really stunted and it didn’t seem like a natural fit from my perspective. I’m really not wanting to take their booking, but I don’t know how to politely tell them, ‘Thanks but no thanks’. I’m especially aware of any legal obligations we have to marry couples and not discriminate against them.I would use the whole, ‘Sorry I’m double booked!’ route, but their date just opened for my bookings and that would be a blatantly obvious lie.

read more

Do you really want that exposure?

On a road near my house there’s a billboard that promises to expose my business to many thousands of people. A similar promise has been made by the producers of Married at First Sight and other TV shows. Everyone wants to sell us exposure. I would argue that exposure is the last thing we need.

read more

Ceremony design process

Veronica has had a pretty rough trot with a renewal couple: They were one of my first bookings after becoming a celebrant. I was really unsure of how a renewal should run…only that it would be similar to a wedding just really without the legals. Since our first meeting in September, I have met with them four times, multiple messages and numerous phone calls. They sent me their desired ceremony plan. Which essentially had me as an MC…introducing a number of speakers and readers. They had also put my name against a couple of tasks. So based on that I wrote a script (as not very good at ad lib) and went to meet with them for a “rehearsal”. They almost tore the script to shreds. They had also added and removed things from their original plan without telling me and wanted to know where I planned on putting these new ideas in the ceremony. Not liking my suggestions and especially suggesting that it was getting a bit long. Decided to sit back and let them decide. We finally came to a mutual agreement and now they want to see my amended script so they can check it all over before finalising.So, feeling a little flattened and that I have had to work exceptionally hard for my fee (which is less than what I charge for a wedding). Did I miss something? Should I have asked questions differently? Really not wanting to go anywhere near Vow Renewals any more. How should I have handled it all?

read more

Vow and ring exchange logistics

Tori asks: I have a logistics question for you around microphones/vow cards/ring exchanges. My first ceremony is fast approaching, and my couple have written their own vows. The plan at the moment is for me to hop out of the way during the vow exchange, leaving them to hold the mic for themselves while they read from their respective vow cards. They like the idea of ending the vows with the ring exchange (e.g. the bride would hold the mic for herself, read from her vow card, and wrap her vows up by presenting her partner with the ring. Then they would swap, and he would hold the mic for himself, read from his vow card and finish it off by presenting her with the ring). My concern is this – doing it this way would leave them with a lot to juggle – holding the mic and their vow card, plus a ring which they will be slipping on the other person’s hand at the same time. I guess my question is this: what do you find works best in the situation – do you tend to always hold the mic for the couple if they are reading from vow cards, or would you just avoid combining the ring exchange in with the vows, and instead let them do the vows with you out of the way and then come back in to feed them their ring exchange wording while holding the mic for them?

read more

What do I read my ceremony from?

Tori asks: I have my first ceremony coming up in a week and a half (for a good friend), and while I am feeling pretty on top of things overall, I am still trying to work out what I will use to read from on the day. I was hoping you could talk a little bit about your experience/thoughts on using a tablet (which I’ve noticed quite a few celebrants tend to be doing?) VS something like a nice looking binder. Any specific tips/considerations either way (e.g. if you use a tablet, do you find a cover for it that you can tuck vow cards into?), and if you do go the binder/folder route, any ideas for where to buy something appropriate? Last question! If you do tend to use a tablet, do you always have a hard copy as backup anyway?

read more

Interpreters and translators

Sarita asks: We’re away at the moment and then the couple in question head away as we get back – so the NOIM will be getting lodged in Jan, with a day to spare. The bride is from China and all her ID is in Chinese. As long as I tell them to get the passport, (birth certificate) & drivers license/ID card interpreted by a NAATI registered interpreter – is that all ok? Just wanted to check I’m not missing anything as it’s my first time doing a marriage that will involve an interpreter. 

read more

How do I do marriage certificates?

I was just wondering how you all prepare your pretty Form 15s. Does anyone use traditional calligraphy? Hand write? Use a template on a printer? Julia Hern I'll answer Julia's question along with a wider explanation of how I prepare all of my paperwork, including the...

read more

How I make personal ceremonies

When creating a marriage ceremony, my goal isn't to personalise my ceremony, but to make it personal. That's a subtle but pointed difference. Personalising my ceremonies is the act of having existing ceremonies and then changing them to suit the couple. It's the mail...

read more

When to provide documentation to couples

Peter asks:

By when in the process must we have given the required documents to the couple?

I have been giving the required documents (happily ever…, code of practice, complaint info, etc.) with the engagement letter / quote, however, often I only have an email address at this stage for one party, not both. As I understand it, this doesn’t satisfy the requirements of the act (giving happily ever… effectively to only one party).

Upon booking, that’s when I get my now clients to give me their complete contact information. I’ve trialed different methods of getting complete contact info on enquiry but nothing has really been effective.

I’m trying to optimise my systems and I don’t want to send more emails in my workflow than I have to, so I was wondering can I send this info at the point of our planning meeting (circa 4 months out) as part of an email that already sits in my workflow rather than at the point of booking?

read more

Signing two Official Certificates of Marriage electronically

Alison asks: This might be more of a Josh question because it’s about electronic paperwork – or maybe it is for Sarah because of the legal side. I’m performing my very first ceremony tomorrow (hooray!) and I’ve received permission from the ACT BDM to accept electronic signatures and to submit the paperwork by email. I’ve watched Josh’s video for how to sign the marriage paperwork on an iPad and I’m all set to go.

read more

These are bad vows, I’m out

Thanks for having us in your ears again! This episode we catch up on what's been going on in both our lives over the past three months, we follow up on a few issues from the last episode, and we chat about what's to come in 2019! Topics covered include: Josh's baby...

read more

Lodging marriage paperwork electronically

Hey there.. a question – I’ve just registered to submit ceremonies online in NSW (I am in Vic). In reading the manual, I discovered you can scan/lodge all official documents ONLINE once the ceremony is over and that’s that. I emailed them to ask if that was for real – we don’t need to mail the official docs in? They emailed back that is correct and we just file the documents.

Now – that’s not what the Act says. Hmmmmm. I don’t want to be responsible for holding the originals. I asked a few celebrants who all say they send the docs in as well. One celebrant said he rocked up to NSW BDM to hand the documents in and they flatly refused to take them from him, saying once they are uploaded online there is no need for the BDM to have them.

So I guess they are binning / destroying all the original docs people are sending them, if those same docs have been uploaded online.

I am dying to know: what do you two do when registering a marriage in NSW then uploading the documents? Do you send/destroy/keep the originals?

read more

Different signatures by parties

A celebrant asks: I have received a Notice of Errors in documentation email from BDM. They have requested the bride provides a stat dec indicating why her signature on the NOIM and Marriage Certificate are different. Is there wording we can provide on the stat dec to assist completion? Can we provide a scanned copy of the stat dec to BDM (or do they need to sight originals)

read more

Starting a business

A new member asks: I have completed my cert 4 at last and am in the process of doing my AG application so now I am thinking about the set up of my business. I have no previous experience in this area and wondering where to start really. Should I be sourcing and / or starting to create a website now ( not go live of course!) do I produce business cards etc, basically when and where is a good time to start if you’re not an expert! Considering it can take up to 3 months to hear back could you suggest a timeline please?

read more

When a party’s recorded sex is different from their gender identity

A celebrant asks: The groom was born female, and identifies as male. He is male on his passport (that’s the doc I saw for ID purposes), but he’s just asked me if it poses any problems that his birth certificate lists him as ‘female’. I said no, because the changes to the rules have allowed for him to identify as male, so no dramas at all. However, my question is do I need to write a note of explanation in the ‘Additional Information to BDM’ section online? I know they sometimes cross reference with birth certificates and I don’t want to put the groom to any trouble by having to justify his gender. (I’d prefer not to make an issue of it by raising it if I don’t have to, but I know BDM can sometimes be a bit heavy-handed and insensitive).

read more

Cost to register a marriage?

A celebrant asks: Does each state charge different fees to submit completed marriage docs? I’ve got weddings in NSW, SA and VIC coming up and I can’t find any details on costs associated with registering the paperwork? 

read more

Correcting errors on the NOIM

§ MEMBERS ONLY CONTENT Bree asks: Some of my parties have completed their NOIMs ready for our meeting and for me to witness. I have noticed as I have gone to log them into BDM that there are certain things I am concerned about as...

read more

Insuring your PA system

Ella asks: I’ve purchased my PA systems and equipment because this isn’t covered under my home contents as it’s business use. Most home insurers will find a way not to pay if I did try to claim if something happened! (Previous industry knowledge). Who do you use for insurance on your equipment? As my other insurance is the association group on – can’t just add it on it.

read more

How to sign marriage paperwork on an iPad

I’ve had a few people ask how I sign marriage paperwork on an iPad, and I had the grandest of intentions of preparing a fully professional video detailing that. However we’re expecting a baby any day now and I figured a low quality video with high quality information is better than no video at all…

read more

My disappointment every car service

Every time my car gets serviced, at 10,000km a service that’s about four to five times a year, I have this sinking feeling as I drive away from the mechanic’s workshop. After spending six odd hours away from me, and an average of $500 to $700 invoice, the car I drive away in feels pretty much the same as I brought to the workshop that morning at 8am…

read more

Beginners guide to not getting hacked

Reading the news today I realised that after Kristy Merlino’s email and Mailchimp accounts were hacked, that Kanye West’s iPhone passcode is 00000 and that Facebook doesn’t care about your privacy – it might be possible that other people aren’t 1) as passionate about Internet privacy and security as I am, 2) and even if they were, they might not know how to protect themselves…

read more

Old marketing versus new marketing, example 503,000,091

Old marketing would put the right message in the right place so the right people would find it. The celebrant would advertise in the wedding magazine because people having weddings bought wedding magazines. The tools were at the tool shop so people who needed tools would know where to buy them. The cheap services were advertised where cheap people shopped, and expensive services were advertised where people with too much money shopped…

read more

Change of name and identity documents

Sean asks: Bride has officially changed her name. Has new birth certificate with new name on it. Her passport still has her old name on it. Can I accept her passport as photo ID for completion of NOIM? I’ve written before about what to do if the names differ on the...

read more

Dissolving a registered relationship

Charis asks: My client has registered a relationship. She was never married but registered a relationship with BDM. They told her she could not get married until this is cancelled by them. Do I record this info anywhere? She has never been validly married so I feel as...

read more

The art of differentiation

"Differentiation starts with the choice to do one thing well" says Bernadette at The Story of Telling blog. I wanted to break that powerful statement down and offer up some food of thought for celebrants today. The choice Your celebrant practise, the act and art of...

read more

What it’s like to be deregistered

351 Australian marriage celebrants were deregistrated this week because they “did not pay the celebrant registration charge“ and here are the three letters they received after their initial invoice: Date: Wed, 8 Aug 2018 12:07:09 +1000 Subject: Annual Celebrant...

read more

Calculating your fee

Liene over at Think Splendid has published a super insightful blog post about how she prices herself for her speaking gigs.

I wonder if we as celebrants have considered not only our costs of doing business expenses, living wage, the average celebrant fee, the market’s response to fees, and everything else we can talk about when it comes to pricing yourself, but have we considered this important point.

read more

Is that wedding today?

Hello again and thanks for tuning into The Celebrant Talk Show podcast! This episode we chat about: wedding plannersreceiving identity documents electronicallyCelebrant software: which package is bettter?the importance of paying your registration fee as soon as you...

read more

How to get enquiries to reply to your emails

Great question today: Let’s talk follow up emails. You’ve received an enquiry, or worse, have met with a couple. You’ve sent them an email back, but it’s crickets from their end. How do you word your emails to try and elicit a response from them? I don’t want to rush them, but at the same time I’ve got a business to run.

read more

Co-delivering a marriage ceremony

Josh asks: I have a celebrant mate of mine whose registration is pending with the AG’s office. But, she has a friend’s wedding coming up towards the end of September, which is the reason why she completed the course. I initially completed the NOIM for her and kept the date in September free (just in case), but what would you recommend I do to help from here? Should I just hang tight and wait for the AG or can I take care of the legals and have the other celebrant deliver the ceremony (other than the legal elements of course)? Also how would this work if the other celebrant has spent the time getting to know the couple and I have simply helped in a legal capacity? It’s definitely possible for an authorised celebrant to manage the legalities of the ceremony while another person (whether a pending celebrant or a friend of the couple) delivers the “ceremonial” aspects of the ceremony. 

read more

Charging for travel. Sarah’s view

Mercy asks: I’ve been asked to do a wedding two hours from Sydney and quoted an extra $50 above my usual fee each way, but they want to do a rehearsal the day before which would require me driving an extra four hours plus the time it takes to do the rehearsal. How would you recommend I charge for this?

read more

Joining an association, Josh’s view

Jo asks What professional association do I join? One? Two? All? I know this is tricky question and high levels of diplomacy may be required - but how does a newbie choose between the associations? My RTO has given no advice and all associations seem to offer the same...

read more

Which directories should we advertise in?

Sarita asks: I’m a relatively new celebrant and just after some advice on the world of wedding directories. There seem to be loads. Apart from the obvious ones like easyweddings, ABIA, there’s lots of smaller ones like polka dot bride, wedding guide, celebrant society, etc etc & a huge variation on how much it costs to list with them. Have you any tips, recommendations on where to go and where not to go. I feel like I should be listing somewhere (shouldn’t I?) but where to go!

read more

Celebrancy: The price

Self-employed creatives can talk about price and fee until the end of time. I’ve had celebrants privately, publicly, to my face, and behind my back, make all of the comments about why I charge too much, or not enough, and how that’s a problem, or an opportunity.

read more

Where to host your website

Emma asks To squarespace or not to squarespace? What are your tips for starting a website? This article has the opportunity to be a long and nerdy one, so I'm going to be purposely brief so that you can make an educated decision easily. All business decisions focus on...

read more

Parents’ names on the NOIM. Part 2

I've written previously about listing parents' names on the NOIM, and I've had some follow up questions (from a celebrant who had totally read the first post, yay!): 1) Recently received a NOIM by email (interstate couple) where the Father is listed as 'Unknown' -...

read more

Proof of divorce: what, when, how?

A celebrant asks: Divorce certificates. They just get me confused as to what I need to sight, how I need to sight it and what I definitely need to record. What I'd really like clarified once and for all is:-- Do I need to see the original certificate?-- If it's from a...

read more

One month notice period: we won!

Some of you will have been following my post about the updated guidance received on the one month notice period. If you haven't had a chance, feel free to review it before you read on.  I'm absolutely thrilled to announce that this morning at 11.40am I received the...

read more

Getting your start in funerals

Mercy asks: Like you I want to create beautiful funeral ceremonies. Because I think funerals can be beautiful. An assignment in my celebrant course had me visit a local funeral director with a bunch of questions on how they work with celebrants. The funeral director I...

read more

What to do about crying

Here's a fun one for you guys. How do you deal with crying? I'm currently studying and in my performance assignment, my "bride" burst into tears and I realised I was totally unprepared for what I imagine is a very common occurrence. Do I just hand her a tissue and...

read more

Getting your financials in order

“I just did my tax and I’m very frustrated!!! I need advice on what software or system to use to make it easier. Most I see are not designed for a sole owner operator that has not registered for GST (I earn less than 75k); they seem too complicated. I know what I earn and spend this shouldn’t be so frustrating. But I never know what category to put things in. I don’t know. What do you use? I have a subscription to 17hats I thought that might help but its basically designed for America.”

read more

Podcast: The one about the wedding porn

Hello again and thank you for having us in your ears! In this episode we chat about the importance of exchanging value and not simply expecting things for free, we give a rundown of what we've written about for the Celebrant Institute over the past month, and we talk...

read more

How to publish Facebook ads that work

I don’t know.

If there’s anything you can expect from me today and into the future is that I’m not going to talk BS. The good news is that I know as much about Facebook advertising as most marketers and advertisers do, and they don’t know either, because there is no one perfect ad that will close all the deals and make all the bookings. So as much as I don’t know how to publish Facebook ads that work, I do know how to publish Facebook ads that work for me, so I’ll take you through that process and also weave in some professional best practises and see if we can’t help you.

read more

Finding a mentor. Sarah’s view

Jo asks: In an earlier podcasts (I think top tips for new celebrants) you talk about finding a celebrant mentor and see if you can go along to some ceremonies. I am super keen to make this happen but where do you suggest I start to find a mentor? I am not yet finished...

read more

The Facebook opportunity

Facebook, owner of Facebook but also Instagram and WhatsApp, is pushing hard to get more advertisers on its platform. In last week's earnings call they made two statements which stood out to me: “When we think about Instagram, we think we have a great opportunity: 25...

read more

Names in the legal vows

Jac asks: I have a bride who no longer uses her birth name for anything except forms. Her invites use her preferred name. She has actually said it’s causing her anxiety that her birth name be used during the ceremony.   Am I right in saying that during mandatory...

read more

The do’s and don’ts of email marketing

A pertinent question about building and maintain an email list today: For anyone looking to follow your example of maintaining “an email list of all couples I meet at expos, fairs, open days, along with all who enquire with me” and sending them a weekly newsletter – are there any legal considerations or permission issues (opt in/opt out) we need to consider? Is it fine to just add any email address to a newsletter database or is there particular wording we need to use in sourcing those addresses for that purpose? Cheers.

read more

Increasing your enquiry conversion rate

A question today about enquiries and how to increase our conversion: I have a question about converting enquiries as I am finding that I get a good amount of enquiries but feel my conversion rate could be way better. Wondering what I could be doing better or is there something I am not doing? Is it the language I am using in my initial contact too passive or boring? Or maybe I am giving them too much information? I currently do not have my price on my website so I am guessing some of the enquiries I am not converting are due to that and for follow up I send out a very short follow up email to them a about a month after not hearing anything. How do I better communicate to my leads in the initial enquiry stage to “seel the deal” with me or at least book an initial catch up meeting. Would love some constructive feedback on my “first email” and “welcome letter” attachment that I send as my first contact.

read more

Office facilities for civil celebrants, what’s required?

Alison asks: I’m currently studying to become a marriage celebrant, but there is one thing that worries me about setting up my practice once authorised: the home office. I currently live with flatmates in the city, so space is limited. I’m only planning on doing the celebrancy thing as a side gig (at the moment) as an antidote to my corporate day job, so renting full-time office space isn’t practical. In your interpretation of the Marriage Act and Code of Practice, would it be appropriate to maintain an “office” in my lockable bedroom, securing documents in a locked filing cabinet, while renting a separate interview space when needed or offering to meet couples in their homes? Can you recommend any other solutions?

read more

Personal vows and their content

Veronica asks: I know according to section 45(2) of the Marriage Act, couples are required to say “I call upon the persons here present to witness that I, A.B. (or C.D.), take thee, C.D. (or A.B.), to be my lawful wedded wife (or husband); or words to that effect.” When it comes to couples personalising their vows, aside from the previous mentioned, do couples have to say certain things, or are they free to say what they see fit?

read more

Pricing on websites; to list or not to list??? Josh’s view

Ella asks: “Price points seem to be a hot topic everywhere… Would you recommend putting your fees on your website? Some celebrants display their price on their website, others don’t. Some also seem to provide services cheaper then a BDM wedding. Which poses that question that some people expect you to compete on price, they aren’t comparing the quality of service provided. Only the number they see on the page.” As Sarah noted, everyone has a different answer on this, and here is mine. Don’t count this post as the final word, it’s just a brain dump on a Wednesday afternoon. I’m sure this is a topic we’ll return to over and over, and I’d invite you to list your thoughts in the comments.

read more

My ceremony writing timeline

Mercy asks: This relates to the questionnaire you send your couples. I've been doing the same, but as I'm fairly new, don't really have a system in place as to when couples need to get back to me.   When you send the questionnaire do you give your couples a...

read more

My Ceremony Builder Booklet

Mercy asks: I'd like to know about your booklet. The idea of printing an expensive booklet seemed a bit outdated to me, given that there are so many resources online and such a diversity of options for couples these days. None of my couples so far have been interested...

read more

The rules for commitment ceremonies

Jac asks: I have a couple coming up. They got married a year ago (pretty much for their families to have a religious ceremony). None of their friends know this though. Before getting married officially for their parents, they said they would only do it their parents'...

read more

Parents’ names on the NOIM

Listing the parents' names on the NOIM is often a huge headache. What if one of them changed their name? Do you put their name when they were born or when the party was born? What if there's a spelling error in their name on your birth certificate? What if they go by...

read more

Ceremony script writing skills. Sarah’s view

Liane asks: As a reasonably new celebrant (2016) my question to you both is how can I improve my skills and knowledge on writing ceremony scripts? How do you guys keep yourselves updated and up-skilled in this area? Can you recommend any resources, websites etc to increase my creative bank (example quotes, styles of weddings)? What framework do you both use when creating your wedding script?

read more

Pricing on websites; to list or not to list??? Sarah’s view

Ella asks: “Price points seem to be a hot topic everywhere… Would you recommend putting your fees on your website? Some celebrants display their price on their website, others don’t. Some also seem to provide services cheaper then a BDM wedding. Which poses that question that some people expect you to compete on price, they aren’t comparing the quality of service provided. Only the number they see on the page.” You will literally get a different answer on this from every celebrant or marketing guru you speak to. So for this question, both Josh and I are going to offer our views! This article is just Sarah’s thoughts. Here is Josh’s article.

read more

Running side hustles alongside your celebrant business

We’ve had a couple of anonymous questions on this in the last week, so I’m going to pop them both in here: I’m looking at expanding my services other than just celebrant. At the moment I have a little side gig where it is wedding packages with hair, make up and myself this is run on a separate facebook page. But I’m wanting to possibly offer ceremony styling as well. Just wanted to check it I could advertise this on my celebrant website under a tab “Ceremony Styling” and offer DIY or we setup and dismantle the ceremony. Think simple to start with chairs, flowers and arch. Just before I go making any purchases just wanted some feedback and advice. Thanks!

And: I am currently working for a theatre company and intend to keep working for them, but I want to be able to do weddings occasionally and for friends. However because I’m trained in fashion and costume I thought I’d be able to offer wedding dresses but from what I can understand I can’t? I understand how that can be a conflict of interest now but I was wondering where you draw the line within packages and extras. If I can’t even offer custom veils as an inclusion of a package then I feel like all my other hard earned creative making abilities are of no use?

read more

In praise of the not-young celebrant

I’ll never forget my very first wedding expo, where I arrived to the convention centre so green that I didn’t realise there was an expectation that I would design a booth. So we painted a board with blackboard paint and brought it to the expo, along with the required chalk, and with minutes to go until the expo doors opened I had to think of something to write.

read more

How to protect the copyright of your ceremony scripts

Tenielle asks: Just a quick question about intellectual property of ceremony drafts. Hasn’t happened to me, but have heard of stories of celebrants issuing a draft ceremony for the clients to look over, and then that ceremony being taken by the couple to a cheaper celebrant. Don’t know how true it is, but it did get me thinking about my own Ts and Cs and about how I could best protect myself at the end of the day. Look, I know how easy it is to forward on a PDF or a Word Document and there’s stuff all we can do about it at the end of the day, but it’s just another aspect of this job that’s been on my mind a bit lately.

read more

Get testimonies that matter

Celebrants offer such a personal service, your service is very different to mine, to every other member of this website, and the thousands of other celebrants available. We can communicate our differences in text and photos on our website, through blog and social...

read more

Tax deduction ideas for celebrants

It’s every business owner’s favourite time of the year: EOFYmas! As the End Of Financial Year celebrations takeover our lives I wanted to highlight the deductions I think we celebrants should be thinking of, and if you don’t have the record of these deductions from the past financial year, maybe try and keep them for this financial year.

I hope this goes without saying, but I’m not your accountant, I’m not the Australian Tax Office, and I’m not your mum, so make sure you run these things past those guys before taking my accounting advice as gospel. If you need an accountant, I can recommend mine but I’m sure there’s 100 within cat-swinging distance of your place.

read more

Period of residency on the NOIM

NOIM question: I know it says in the Guidelines if a person is in the country for a matter of days you leave the period of residency blank. Is that right? The only time I leave it blank is when they are born here, and I wouldn’t want there to be any confusion with an overseas-born person if I left it blank and BDM thought I’d made a mistake and forgot to fill it in.

read more

Maybe I’m incompetent?

The Celebrant Institute, this website, exists for celebrants who struggle with their competence. It’s ok, you’re not alone in thinking “maybe I could do better.” Marriage celebrancy is my full time job, it’s all I do, and more often than not I question how competent I am at running a business, providing for my family, performing marriage ceremonies. My encouragement to you today is that it’s ok, this is human, our brains hate us.

read more

Ten reasons you should take credit card payments

If your couples don’t have an easy way to pay you with credit card, I’m of the belief that you’re not only missing out on cash flow and cash, but you’re also missing out on the goodwill you would generate by making your couples’ lives easier.

Here are ten reasons I think you should either enable credit card payments (if you already have the option) or look at extending your payment options to include credit card.

read more

Podcast: A tribute to the greatest episode

We know, we know, it’s been a long time since we were both in your ears together. We’re sorry and we’ll try to do better! We know you missed us, so we spent most of the episode talking about some major changes in the legalities of how we do our work: - changes to the...

read more

Podcast: Gay weddings are not a thing

This is a really important conversation for celebrants to have, because the words, the conversations, communications, inside a wedding are our responsibility. Lara is one of the heads behind Dancing With Her, a publication for LGBTQ+ women in love. Se's a guest on...

read more

Podcast: We’re not so desperate anymore

As always, thanks for tuning in! In the episode recorded on 22 March 2018, we talked about: funerals - the world of funerals has been pretty slow in Melbourne throughout February and March, and we talked about how we can manage a seasonal business custom made coffins...

read more

Podcast: It’s the Mabo of the thing

We know it’s been a while, but welcome back to The Celebrant Talk Show! In this episode we’re responding to questions from you, our lovely listeners. Feel free to send us your questions by email to hello@celebrant.fm, or even record yourself asking us your question...

read more